First, your club must have renewed its membership with USA Cycling in order to permit an event.
 

For a Competitive Event : Prize list offered
1.Road/Track/Cyclocross Competitive Event Application and Permit Fee
2.Road/Track/Cyclocross Competitive Event Checklist
3.Request for Certificate of Insurance and additional Insured[may be submitted after event is permitted]
4.Race Announcement / Flyer
5.Non-Owned/Hired Automobile or Motorcycle Insurance Request forms [may be submitted after event is permitted]
6.Event Medical Plan
all riders must be licensed , sign rider release forms and pay $2 insurance surcharge. One day license are available for cat 5 men and cat 4 women only and cost $10.

Non Competitive Event: No prize list offered
1. Non-Competitive Event Permit Application and Permit Fee
2.Event announcement / Flyer
3.Request for Certificate of Insurance and Additional Insured [may be submitted after event is permitted]
all participants must be licensed , sign a  release form and pay a $1 insurance surcharge.  One-day license cost is $5

Fun Ride / Tour: No prize list offered
1. Fun Ride/Tour Non-Competitive Permit application and Permit Fee
2.Event Announcement / Flyer
3.Request for Certificate of Insurance and Additional Insured [ may be submitted after event is permitted]
all participants must sign a release form and pay $1.50 insurance surcharge. Optional One-day license cost is $5

 Collegiate Events:
1.Collegiate Competitive Event Permit Application and Permit Fee
2.Collegiate Competitive Event Checklist
3.Request for Certificate of Insurance and Additional Insured [may be submitted after event is permitted]
4.Race Announcement / Flyer
5.Non-Owned/Hired Auotomobile or Motorcycle Insurance Request Forms [may be submitted after event is permitted]
6. Event Medical Plan
all riders must have either a USA Cycling Collegiate License or a Domestic USA Cycling license with a Collegiate sticker on the back, sign a release and pay $2 insurance surcharge.

Youth Races Information:
If your event includes a Youth Race [a race held on a closed course that is open only to riders with racing ages below 10, or up to 15 if there is no junior race specifically for that age] all participants need to complete and sign a one-day license form and pay the $2 insurance surcharge. The one-day license fee will be waived for anyone under 10.
If you include for example 11 and 12 year olds in a youth race, then they would have to purchase an annual or one-day license. This information should be included on the race announcement.

Access to USA Cycling Rider Database for Promoters:
Log onto www.usacycling.org/promoters
User Name: promo
Password: races
Shows riders name,gender,age,category,license number. No addresses or phone numbers are given. Files are updated each Friday.